Billing & invoicing software for monitoring agencies
Recurring invoices on any cycle, automatic email and SMS reminders, online payment collection, and balances that reconcile themselves.
Monitoring agencies do not have a sales problem. Referrals arrive from courts, probation departments, attorneys, and bondsmen, and the caseload fills itself. What they have is a collections problem: dozens or hundreds of small recurring fees that are individually easy to forget and collectively the whole business. Every hour spent building invoices and calling people about them is an hour not spent on supervision.
Tether Pay is billing and invoicing software built specifically for that pattern. You set each client's rate and cycle once. From there invoices generate on time, reminders go out before due dates, clients pay from a link on their phone, and payments reconcile against the invoice without anyone matching a bank line to a name.
Billing automation from invoice to reconciliation
The goal is a billing process nobody has to run. Each feature removes one manual step that agencies currently do by hand every week.
Recurring invoices on flexible cycles
Daily, weekly, biweekly, semi-monthly, and monthly cycles run per client. One-time charges — installs, equipment damage, reinstatement fees — can be added to any account.
Automatic reminders by email and SMS
Clients are reminded ahead of each due date and again if a balance goes past due, with per-client notification preferences honored on every send.
Online payment collection
Every invoice carries a secure payment link. Card, Cash App Pay, and bank transfer are all accepted, and receipts go out automatically.
Automatic reconciliation
Payments match to the invoice that generated them, balances recompute from the ledger, and due dates advance on their own — no month-end matching exercise.
Partial payments and running balances
Take what a client can pay today. The invoice stays open for the remainder and the balance reflects the shortfall exactly.
Aging, exports, and reporting
See current, due-today, and overdue clients at a glance, and export payments and outstanding balances for accounting or contract reporting.
How automated billing works
Set the rate and cycle
Once per client, at enrollment. Change it any time and the next invoice reflects it.
Invoices generate
On schedule, for every active client, without anyone starting a batch or opening a template.
Reminders send
Ahead of the due date and again when a balance is late — email, SMS, or both, based on the client's preferences.
Payments reconcile
Online payments post to the invoice, balances update, and the next due date advances automatically.
What automated billing actually changes
The first thing agencies notice is that the weekly billing session disappears. There is no morning spent generating statements, no list of people to text, and no end-of-week reconciliation to figure out who actually paid. That time — usually five to ten hours a week for a mid-sized caseload — goes straight back to the business.
The second thing they notice is that collections improve without anyone becoming more aggressive. Most missed payments are not refusals; they are people who forgot, or who did not have a convenient way to pay. A reminder that arrives two days before the due date with a link that works on a phone converts a large share of those. Clients who are genuinely behind become visible immediately instead of at month end, which is when a phone call still has a chance of working.
The third is trust in the numbers. When balances are computed from the payment ledger rather than maintained by hand, the outstanding total on the dashboard is the real outstanding total. That makes it possible to answer a client dispute, forecast cash, and decide whether the agency can afford another van or another officer — decisions that are impossible when the underlying figures are approximate.
Monitoring billing software FAQ
Put invoicing and reminders on autopilot
Set your rates once and let Tether Pay bill, remind, collect, and reconcile for your entire caseload.